Methods for communicating business information Essay

In instal to transcend business information a business go out spend a position of electronic and non electronic modes for the right audience. The way informational lead presented pass on depend upon on a physical body of factors such as* Age and attention span* Readability* InterestThe audience whitethorn nonplus a range of people of contrastive ages. Those who argon junior will only be able to concentrate for shorter length of time, part older people and those argon who are highly educated will be able to listen to a presentation or former(a) forms of communions such as reports. Younger people will react well to visual stimuli such as power points rather than oral presentations. Different types will respond differently to different forms of communications.Businesses will range from the age and the amount of education a person has. For example in an industrial business or supermarket will project a coarse range of people. Those who work on the shop floor in a sup ermarket will feel a range of people of ages and the education they have. nearly may have basic GCSE level or none at all or may be studying at a degree level. The type of communication that is given to this type of audience will vary.The non electronic methods for communicating business information are* Letter* enumeration* Report* InvoiceA letter is a form of written communication. Letters are considered to be the easiest form of communication simply because they are simple and quick to produce but also because they provide a written record of correspondence that can be useful in the event of a dispute. An some other form a non electric method for communicating business information is a memorandum. This is an internal form of communication for the business and serves the purposes of transferring short messages between members of staff. A report is used as a formal reply to a task that has been set. It is a jet form of communication in the business industry and amongst many ot her forms of organisations. An invoice is a document that is produced by the business. It informs customers that they have bought on credit. The sales department has the responsibility to produce such documents. An invoice will have the details of theProducts bought by the customers, the examine, details of retributions that are required and the date of when the payment is required. Such documents are kept for six years as they after may be used as evidence of a ask if any legal action should be taken.The electronic forms of communications that are used in a business are* Screen ground communication* Email* SMS* Computers and the internet* Telephone* Video conferencingScreen ground communications are now becoming more roughhewn in businesses. intimately forms of communications in the technology world use screens to turn up information. For example tills have screens to show customers and the cashier the amount that has to be paying(a) and the goods been bought. Screen base d communications have become more and more common and are now used for a range of purposes such as cash machines, railway and airports.Email has become another popular germ of communication. The advantages of emailing are* The costs are extremely low* It is quick and delicate* The information can be instantly viewed* A written written matter of the message is given to both parties useful for reference* Easy to rememberingEmails are seen as an informal source of writing where abbreviated run-in are used. For this reason business emails are written in a less formal way and a friendly tone.Business messages are now macrocosm sent and intoxicated with text messages (SMS) which is obtainable between mobile phones. This method of communication can be replaced for memos and emails to shoot messages to employees. Text messages benefits those employees such as sales people who travel a great deal as part of their job to be kept up to date with important developments. It also use d as a form of announce the business. Customers can be attracted to the business by the carious text messages they receive by the business on the products or services.The web is one of the biggest changes that have been made in the business world. Due to the internet becoming increasingly popular, businesses have taken this to this advantage. The internet has shown to increase sales and strengthen relationships with brisk and potential customers. The internet has helped widen the target market for many businesses. Businesses such as Sony are able to promote and reach to customers globally by dint of the internet as trading resolves the issue of time differences for customers living different parts of the world.The progress of this has allowed businesses such as Sony gain sales and a profit boost. It also benefits the business as it allows the businesses to change products and pricing if component change. This is a cost utile way of change as products being in stored would have to go through the process of reprinting advertising materials. Another reason why the internet has become cost efficient is because it has allowed customers to access information on products that would otherwise have to be accessed through broachers, catalogues or leaflets.Telephone calls fast form of communication. This method of communication is effective as it allows instant discussion on a matter and response. Most businesses have a conference via telephone so that a number of people can be involved in a chat and discuss business matters.Video conferencing is where a business will have a meeting through computer screens. Businesses may want to communicate with people in different locations. Video conferencing makes it easier for businesses to hold meetings within their set forth without having to travel.